Notice of Annual General Meeting

Dear Members,

Notice is hereby given that the 2021 ANNUAL GENERAL MEETING of Members will be held at the Warragul Reception & Conference Centre (Killarney Room) on Monday 29 November 2021 at 7.30pm (time subject to Covid restrictions) for the following purpose: –

1. To confirm the Minutes of the 2020 Annual General Meeting. 
2. To receive & adopt the Annual Report and the Financial Statements for the financial year 30 June 2021. To receive other reports from the Board and CEO.
3. To elect a Chairman for a two year term and to elect three Directors for a two year term.
   Directors retiring:
   Kaye Rollinson – Chairman                             Chris Harrison – Director
   Danny Answerth – Director                             Jim Kennedy – Director
4. To elect Life Membership to nominees who have been approved under Rule 3.4.1.
5. To vote on all Notices of Motion. (Motions to be lodged in writing to the CEO by 5pm on Friday 5 November 2021). Notices of motion will then be posted on the Notice Board before 5pm Monday 8 November 2021. 
6. Appoint an Auditor for the financial year ending 30^th June 2022.

In respect to the conduct of the AGM, Members are advised of the following important Notices.

• No business other than that set out in the Agenda convening the meeting shall be transacted at the meeting.
• Copies of the 2020/2021 Annual Report will be available for collection at Club Reception from 15 November 2021 and the Report will also be distributed at the Annual General Meeting. 
• Any questions in relation to the Financial Statements must be delivered to the CEO in writing 7 days prior to the Annual General Meeting.
• Nomination forms for positions on the Board of Management are available from Club Reception and must be lodged by 5:00pm Monday 8 November 2021. Nominations are now called for these positions.
• If an election is required, voting for the Board Positions will be conducted at the AGM as well as Pre-polling voting, available from Club Reception 7 days prior to the Annual General Meeting, from 9am on 22 Nov 2021 to 5pm 29 Nov 2021.
• All nominations and Notices of motions will be displayed on the Club’s Notice Board up to and from 8 November 2021.